The Board of Directors shall meet not less than 6 times per year, on dates determined at the first meeting of the Board of Directors after the Annual General Meeting. A Board meeting is defined as any meeting called in accordance with the notice and quorum requirements as set out in the organization’s by-laws.

Every Director shall attend all Board meetings unless their absence is justified by a reason acceptable to the Board. The minimum standard required of all Directors is that no Director may miss more than 2 consecutive Board meetings and in no event may any Director miss more than 40% of the total number of Board meetings held during any calendar year.

The only exception to this policy will be in situations where the Board grants a leave of absence in advance. A Director anticipating being unable to attend a series of meetings should advise the Board Chairperson in advance and request a leave of absence. A majority of the Board Directors in attendance at a properly constituted Board meeting must vote in favour of the leave in order for it to be approved.

If a Board Director is in breach of the minimum standards for attendance as described in this policy, the Board Director will be automatically removed from the Board effective with date of the meeting in which the breach occurred. A letter from the Chair to the former Board Director will confirm this action. A Board Director who is discharged in this way, may stand for re-election to the Board by applying to the Nominating Committee, utilizing the usual consideration process.